Cancellation and No-show Policy (CNP) - Administration - United Task Force (UNITAF) Arma 3


P15-189 Cancellation and No-show Policy (CNP)

UNITAF / Arma 3 / Administration Procedures



Version 1 / 8min read / Updated Sun 08 May 2022 / 713 views / of verified

To support an organised environment this policy serves to;

  • Deter slotting by persons unlikely to attend any given deployment
  • Deter lateness and support prompt deployment start
  • Penalise persons who are late, cancel late, or who fail to attend to promote fairness.

All seconds(s) in this policy are base seconds and may be affected by a fatigue multiplier.

Definitions

Lateness

All personnel assigned to a deployment must arrive promptly. Servers open 25 minutes prior to the official start time to allow time for loadout changes or technical issues, all personnel must be connected and ready to take orders at the official start time otherwise they are considered late.

If a person is late by this definition, their slot can be forfeited at the discretion of the Field Leader. Late persons may be offered alternative positions or may loose their place at the discretion of the Field Leader.

If any person is or will be late they have an obligation to contact their operational Chain of Command to allow proper planning. In order to maintain a fair and balanced system, penalties are issued to those who arrive late to deployments they signed up for.

 

Cancellation

Personnel should only slot to deployments in which they can guarantee attendance. This is considered good etiquette. If a persons circumstances change they should cancel their deployment at the earliest opportunity.

Cancellations greater than 24 hours from a deployments start time incur no penalty. For mission critical persons such as Leadership, cancelling persons should contact the Field Leader at the point of cancellation out of courtesy, and/or attempt to arrange a substitute.

Cancellations within 24 hours of a deployments start time will incur a penalty the severity will depend on two factors;

  • how long the person has been deployed on the ORBAT
  • how close the cancellation is to the deployment start time

The total penalty breakdown will be displayed on the cancellation confirmation screen and covered below in detail in the Penalties section.

 

Failure to attend

If any person fails to attend a deployment in which they are slotted this is known a “No-show”. No-show is a specific term for any person who does not attend a deployment in which they are listed on the ORBAT at the official start time irrespective of whether they give notice or not.

No-shows are reported at ENDEX by the Field Leader for any person who is listed on the ORBAT and who did not attend. Slots vacating from no-shows will be offered to Reserves.

If any person foresees that they can no longer attend and are unable to cancel their deployment either due to it being too late, or because they don’t have access to do so they have an obligation to contact the Field Leader - in this instance the Field Leader will report the no-show prior to ENDEX and Reserves will be utilised to fill the vacant slot. In order to maintain a fair and balanced system, penalties are issued to those who no-show deployments they signed up for.

 

Penalties

Late Cancellation Penalty (LCP)

The purpose of LCP is to deter personnel from deploying to slots where they are not certain of their ability to deploy.

LCP applies when a persons attendance of a deployment is cancelled within 24 hours of the start time. The LCP penalty comes in the form of global combat fatigue (fatigue that applies to all combat areas equally) which increases the closer to the start time the cancellation takes place. The maximum penalty is 2 minutes, or 120 seconds.

 

The base LCP penalties are listed below

Hours till start

Fatigue penalty

24h

+0s

21h

+15s

18h

+30s

15h

+45s

12h

+60s

9h

+75s

6h

+90s

3h

+105s

0h

+120s

*5s per hour equivalent

 

Additionally, LCP can be no greater than 10 seconds per hour a person has been deployed to an ORBAT. If a person cancelling has been present on the ORBAT for 12 hours or greater in total, irrespective of slot occupied they will be liable to the full LCP penalty. By example; if a person has been present on an ORBAT for a total of 6 hours then the maximum LCP penalty will be +60s

 

Late Arrival Penalty (LAP)

Persons arriving late to a deployment incur a global fatigue penalty known as LAP. Lateness is reported at ENDEX by the deployments Field Leader. The minimum LAP is 20s of global fatigue, increased by 1 second for every minute of reported lateness thereafter.

For example, if you were 10 minutes late to a deployment, your LAP penalty would be 20+10=30s of global fatigue. LAP can be no greater than 10 seconds per hour a person has been deployed to an ORBAT. LAP may be equal to but will never be greater than LCP.

 

No Show Penalty (NSP)

Persons who “no-show” in accordance with the definition defined in “failure to cancel” will be reprimanded if they did not notify the Field Leader before the official start time - in addition to LCP. Reprimands are a Dossier black mark which affect future promotions and standing. To prevent NSP, persons should;

  • only slot to deployments where they can guarantee attendance
  • notify field leaders at the earliest opportunity if their circumstances change

 

In the worst possible scenario that a person has been present on an ORBAT for greater than 12 hours, fails to attend and does not give notice to the field leader; they will incur the maximum penalty of 120s+ global fatigue via LCP and 120s+ global fatigue via Reprimand.

 

Appendix

Exceptional circumstances

It is not possible to contest LCP or LAP penalties under any circumstance except where an error has been made by the Field Leader in reporting it (for example incorrect lateness). In this case contact the Field Leader initially and escalate if required.

Any person incurring a No Show Penalty (NSP) can contact their Chain of Command with their reasoning and request removal of the reprimand, should their chain of command approve then the total penalty is reduced by 120 seconds once the NSP is removed.

The LCP penalty still applies as exceptional circumstances cannot be used to reduce or remove LCP fatigue.
Only one NSP reprimand is permitted to be removed due to exceptional circumstances per 6 months per dossier.

 

Length of penalties

Like other fatigue related effects, LAP, NSP and LCP fatigues apply for 30 days from the date of issue.



REFERENCES
UNITAF Standard Operating procedures (SOP)
are adapted primarly from US Army Training and Doctrine Command (TRADOC). Our written and audio procedures are a combination of the following primary source materials, as well as our own learnings, modifications and adaptations:
- US Army Techniques Publication, Infantry Platoon and Squad (ATP 3-21.8)
- Soldier’s Manual of Common Tasks Warrior Leader Skills Level 2, 3, and 4 (STP 21-24-SMCT)
- The Warrior Ethos and Soldier Combat Skills (FM 3-21.75 / FM 21-75)
- Leadership Development (FM 6-22)
- Dyslexi's Tactics, Techniques, & Procedures for Arma 3 (TTP3)




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